Medical Administrator at West Heath Surgery

  • Full Time
  • Birmingham
  • Estimated £21.2K - £26.9K GBP / Year

Website West Heath Surgery

Job Description:

The Medical Administrator at West Heath Surgery serves as the primary point of contact for patients, facilitating communication between patients, doctors, and medical staff.


  • Reception:
  • Greet and direct patients
  • Handle telephone and general inquiries
  • Schedule appointments and home visits
  • Take messages and manage patient communication
  • Maintain tidiness in work areas
  • Handle cash transactions
  • Arrange appointments for medical representatives
  • Prepare refreshments

Administrative Tasks:

  • Perform administrative workflow tasks using clinical systems
  • Assist with data entry and patient record-keeping, including scanning
  • Support onward patient management, such as booking appointments and referrals
  • Provide chaperone assistance to clinicians as needed
  • Offer administrative support to clinicians and managers


  • Deliver excellent customer service to patients
  • Foster effective teamwork among staff
  • Identify and address problems and solutions promptly

Special Requirements:

  • Adherence to strict confidentiality protocols


  • Previous office environment experience
  • Prior experience as a medical receptionist
  • Familiarity with EMIS Web software


  • GCSE English or equivalent Grade C or above
  • RSA II typing/word processing or equivalent


  • Proficiency in reading, writing, and speaking English
  • Strong organizational skills with accuracy in record-keeping
  • Ability to work independently and prioritize tasks
  • Excellent customer service and interpersonal skills


  • Proficiency in Microsoft Word
  • Understanding of confidentiality and Data Protection Act
  • Familiarity with the local area

Personal Qualities:

  • Flexible and cooperative approach to work
  • Team player with the ability to work independently
  • Adaptability to changing situations
  • Reliability and punctuality
  • Friendly and approachable demeanor
  • Willingness to undergo a DBS check and training
  • Capacity to work effectively under pressure

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